OFFICE OF THE CITY AUDITOR
Roland E. Smith, CPA
City Auditor

July 22, 2003

TO: President De La Fuente and Members of the City Council

SUBJECT: RESOLUTION AUTHORIZING AN AGREEMENT WITH TRAVELERS AID SOCIETY OF ALAMEDA COUNTY, INC. IN AN AMOUNT NOT TO EXCEED $358,620 FOR THE PERIOD OF JULY 1, 2003 THROUGH JUNE 30, 2005 FOR THE HOMELESS MOBILE OUTREACH PROGRAM

SUMMARY

The Measure H Charter Amendment, which was passed by the voters at the General election of November 5, 1996, requires the City Auditor to prepare impartial financial analyses of proposed major expenditures prior to their approval. The City of Oakland Administrative Instruction Number 137, which was effective May 21, 1997, instructs agencies to submit draft reports on proposed expenditures of $250,000 or more to the City Auditor at least one week before the final reports are due to the City Manager. Final reports are currently due to the City Manager 19 days before the City Council meeting date, and therefore we must receive draft reports at least 26 days before the City Council meeting date.

Although the draft report was due to us no later than June 26th, we did not receive it until July 10th. Since our Office lost one of its six positions through Council mandate, we are unable to accommodate last-minute submissions.

CONCLUSIONS AND RECOMMENDATIONS

Since we did not receive the draft report in time for us to make an impartial financial analysis, we have drawn no conclusions and make no recommendations regarding the Proposed Resolution.

Submitted by:

Jack McGinity, CPA

Issued by:

Roland E. Smith, CPA
City Auditor

Report completion date:
July 15, 2003